Tuesday, February 18, 2020
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How To Stay Motivated Throughout Your Hectic Schedule

We all have experienced the lack of motivation at a point of time in our hectic life. With our busy lifestyle and schedules, it is really easy for us to get a little stressed and feel demotivated as well. This is why you should try to maintain your physical and mental fitness so that you can feel good and motivated in yourself. There are six basic ways that are there through which you can keep yourself motivated.

  • Make A To-do-list

You should try making a daily task list that is going to help you structure your entire day. This way you can stick to the schedule and make your workload feel more manageable. Although, you should set realistic goals along with rough time frames so that you do not feel bad if unable to complete your daily tasks.

  • Avoid Multitasking

You might not be having the luxury of completing a single thing at a given point in time, but you should try to make everything that you do with complete dedication without switching back and forth with the tasks. You can set time limits to the task so that you will be able to focus more on the task in hand rather than worrying about the other task.

This might not be possible if there is anything that needs urgent attention which is why you should try to make your schedule flexible.

  • Think About Long Term Aspects

Before you start any task make sure that you can visualize the result of the task beforehand. This will remind you of the benefits and importance of the task that is in front of you. Whether the task in hand is for office, friend, or family you should recall its benefits and keep yourself motivated all the time.

  • Get Enough Breaks

You should never work for long hours without taking little breaks. These little breaks would provide rest to your mind as well as the body. You will be able to maintain your productivity as well. No matter how extensive the work is you should take breaks from that. You can go out to eat something or you can just get out from your desk would provide you with a lot of positivity.

  • Give Yourself Something To Look Forward

There can be little things like a trip or a gift that you can promise yourself as you work. This is a good way to keep yourself motivated throughout the day. You would be focused to complete all your tasks before that time. This is seen as a good motivation tool. Moreover, something like a day out during the weekend can be really helpful.

  • Do Something Positive

You should do something positive as well. You can read motivational sayings, listen to music, go out with your friends, watch a comedy movie, or a tv show anything would do. This is going to increase positivity in you and thus, you will be able to keep yourself motivated throughout the day.

Beside all these basics there are several ways that you can use to improve your productivity, management, time, and concentration.

Dealing With The Emails

  • You should check your email only 3 or 4 times a day. If you are unable to do so you can use online tools that would disable email notifications. You can use any pre-functionary tool that can add sent from iPhone so that even when you reply with one-liners it would not look that rude.

  • You should approach all your emails based on the time it would take for you to give a meaningful reply. If it would take a minute or two you should reply to such emails instantly which will help you while you reply long answers at the end of the day.

  • Moreover, the faster you reply the shorter the reply can be. This is why if you are unable to respond to any email properly you can type a quick reply that you will get back shortly which is a good way to avoid useless explanations.

  • Once in a while, you should do an extensive inbox cleanup. You can archive or delete all the useless and promotional emails. You can unsubscribe to all the newsletters that you do not read as well.

  • You can use canned responses so that you can avoid typing the same thing over and over again. You can even use filters so that you only get the relevant emails in the primary box.

  • You can use Boomerang as well in order to avoid emails that you are not ready to deal with.

Managing Meeting

  • As for the meetings you should never allot unnecessary time out of your schedule. You should try to plan all your meetings beforehand as well.

  • You can even try to arrange all your meetings back to back. This way you would not have to switch between work mode and meeting mode that often. Moreover, a meeting-free day should be there in your week so that you do not get overwhelmed by the constant pressure and talks.

  • You can avoid meeting people outside your office this is another great way to save a lot of time and ultimately increase your productivity as well.

  • Being incredibly proactive about keeping your meetings and schedule on track is also important, this way you can easily make the meetings count without any unnecessary talks.

  • While doing an on-phone meeting make sure to keep that meeting under 19 minutes. This way you can get to the point while avoiding friendly chit chats.

Mastering Time Management

  • You should build your schedule based upon the time best suited to each task. You can do important work in the morning as you are really active and energetic at that time.

  • As you waste time in between your meetings, try to complete small tasks during that break time. This way you will save yourself a lot of time for other important work at the end of the day.

  • You can even use time tracking tools which will help you in monitoring your time and thereby you can avoid unnecessary tasks and events.

  • You should try to relax in your free time by doing what you love. This way give your mind and body a chance to relax. If you feel like working in your free time as well, you can clear your inbox plan your meeting for the next week, or you can do something else to make your next week more organized as well.

  • You can use time limits and deadlines to improve your productivity and keep yourself motivated all the time. It is an easy way with which you can keep up with your work without getting all fuzzy and stressed.

Dealing With Distractions

  • Lastly, dealing with distractions is also very important. You can turn your mobile on silent mode or turn off all the unnecessary notifications so that you do not end checking it up every time a notification pops up.

  • Using headphones can also help you here, this way you can focus more on the work without getting distracted by the surroundings. You can listen to music as well this way your work won’t get monotonous as well.

  • Make sure to use social media sensibly. Getting on social media is one of the biggest reasons of time wastage.

David
David
David Scott is the head writer at TRI PR. He better part of his college life as a journalist for the college magazine. He still writes and he loves it.